Contact

Parents Section

Basic Principles

The parents section is accessible with a password. It primarily fulfills a service function and aims to provide information and documents of the current school operation to the parents of enrolled students.

 

The means by which the documents are provided, can be different per country. In Germany, Switzerland (and Italy), the parents section is inside the respective country's website. In Brazil, the parents section is organised by a third party provider.

 

We make the following demands on contents to be published in the parents section:

  • The contents are up to date; they are revised regularly.
  • The information is easily accessible and structured.
  • Documents carry standardised and understandable titles.

Responsibilities

The school site continuously updates the parents section and routinely subjects it to a complete revision at the beginning of each semester.

 

Instructions

Login Information

The login details (username and password) for all school sites are assigned by the Country Communications Managers. They are assigned for the following school year before the end of the previous school year.

 

Privacy

The following information must not be published:

  • private addresses and telephone numbers of teachers and administrative staff
  • crisis documents (e.g. safety procedures)
  • situation and room plans
  • detailed school goals
  • photos of students whose parents have withdrawn permission to publication

Files

The files are to be saved as PDFs.

  • file names:
    • forms: descriptive title, language (e.g. “Kontaktinformation für Elternvertreter, de” or “Permission to leave school during lunch, en” or “Anmeldung Kurse/Registration for Courses, de + en”)
    • all other documents: Date [1] in YYMMDD format, descriptive title, language (e.g. “150314 Elternbrief März, de” or “150801 New Commuter Concept, en” or “150613 School rules, de “)
  • basic order of files within a menu item:
    • first organisation principle: separated by language, English first, then German, resp. Portuguese
    • second organisation principle: the most recent document first
    • third organisation principle (if applicable): in ascending order by school levels (kindergarten, primary, secondary, high school) and within the level by classes

Overview of Contents

The parents section has the following binding structure for those countries who make use of the parents section integrated in the country's website:

Heading Menu Item Mandatory
Current Information Parent Letters X
  Menu X
  Newsletters X
  Gallery

 
  Miscellaneous  

Current School Year

 Adress List Teachers X
  Calendar X
  Price List X
  (Eductional Level) Timetables X
  (Educational Level) Term Overviews X
  Miscellananeous  
Parental Collaboration Members List X
  Minutes X
  Regulation X
Permanent Documents General Terms and Conditions X
  Forms X
  Policies X
  Academic Regulations X
  Guidelines and Regulations

X

 

It is to be defined by each country what contents will be published under the individual menu items.

 

[1] The date to be used is the date on which the document comes into force and not the date on which the document is created.