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Instruction Manual for Email Signature

Please follow the step-by-step instruction manual of how to implement your personalised signature in both computer and smartphone.

Computer

1. Open Personalised Signature 
Open the document that you have created and saved based on the signtature block templates guideline.

2. Copy your Signature
Highlight the “long version” of your signature, then copy it using Ctrl + C or by right-clicking and selecting “Copy.”

3. Open Outlook on your Computer 

4. Go to File 

5. Click Options at the bottom of the page

6. Click on “Mail” and then “Signature” 

7. Create a new Signature

8. Type in a name for the Signature and press “OK”

9. Paste the Signature
Paste the long version of your signature into the designated field by pressing Ctrl + V. Double-check that the format matches your personalised Word template.

10. Save as Default
Set the long version of the signature as the default for New Messages.

11. Create the Short Version
Create a new signature for the “short version” by repeating the same steps outlined above, starting from point 7.

 

12. Configure Default Settings
Ensure the default signature settings are correctly set for both versions as shown in the provided picture.

13. Save and Test
Click “OK” to save everything and test your new signature.

 

14. Send for Review

Send an email with both the long and short versions of your signature to the following address for a check:

 

Almira.Ibrahimi@bilingual.education

 

I’ll review your signature and let you know if everything looks good!

Smartphone

1. Download the Required Apps

You are going to need those following Apps: 

2. Access your Personalised Signature

Open the OneDrive app, go to the Files section, and navigate to the folder where your personalised signature has been saved.

3. Open Document

Open the Document in Word and edit the file by pressing on the pen 

4. Copy Signature 

Mark your smartphone signature and press copy so that it is saved in your inserts.

5. Outlook

Now open your Outlook application and go to your account.On the bottom left you will find your account settings.

6. Signature 

You can customise the signature in the settings. To do this, go to Signature and click on the highlighted field.

7. Confirmation

Paste your signature from the clipboard into the signature field and press the tick to save and confirm it.

8. Send for Review

Send an E-Mail with your Smartphone to the following address for a quick review:

 

Almira.Ibrahimi@bilingual.education

 

I’ll review your signature and let you know if everything looks good!

 

Thank you. You have now updated your signature in both computer and smartphone.